We may ask you to upload information including, but not limited to, the following:
Overall Principal Investigator Information
- Home institution
Site Investigator Information
- Home institution
- Brief description of study
- Funding source
- Copy of protocol
- Informed Consent Templates
- Institutional reasons for requesting a particular reviewing institution
- Institutional reasons for declining to serve as reviewing institution
- Other information as the tool is updated or as new versions are released
If you request information or other resources or register on the SMART IRB Online Reliance System, we may
ask for contact information such as your name, email address, mailing address, phone number, position,
institutional affiliation, title, or other information. We may also ask you to upload other documents relevant
to the IRB reliance decisions. We use this information to allow multi-site research stakeholders to efficiently
deliver and share data over a network to improve the SMART IRB reliance decision-making process.
When you send email or other communications to us, we may retain the email address and the communications in
order to process your inquiries and respond to your requests.
The System logs transactions tied to your username for audit and troubleshooting purposes. For example, we
will log dates and times you access the System, when you’ve made changes or revisions and what those changes
are. Such logging and auditing helps us to solve problems with the System. Logging and audits will also be
used to report aggregate metrics on system usage such as decision wait times and other transactional information
(see also "Use of Information" section herein).
When you access the System, our servers automatically record information that your browser provides. This
may include, among other data, your Internet Protocol (IP) address, browser type, device identifiers and
location, the date and time of your access, web pages visited, and files accessed.
The System will attempt to store a small piece of data known as a "cookie" on your computer, which will be
personalize the site to your preferences, to authenticate your log-in, and to analyze site traffic. Cookies
do not themselves contain any personal information. You may choose to block cookies with your browser, but
if you do, you may not be able to take advantage of all of this site’s features.
We use the information collected for the following purposes, in addition to those described above: tailoring
the SMART IRB Online Reliance System to user needs and improving our content and service; generating data and
reports about usage of the website and its content, supporting the functioning and security of the System;
protecting our rights and safety and the rights and safety of others; and research.
We may evaluate System usage, measure response times and generate usage metrics, by collecting statistics
about the behavior of users and analyzing user information and demographics, but only to generate aggregate
statistical reports and to facilitate institutional reporting and assure quality control. We may use
third-party services such as Google Analytics to collect such information. We may display this statistical
information publicly or provide it to others. Such reports will not disclose site usage by individual visitors
or by IP addresses.
Any third parties who receive user information for these purposes are prohibited from using such information
for any other purpose.
We also may provide your personally identifiable information to third parties when we believe that doing so
is necessary or appropriate to: satisfy any applicable law, regulation, legal process or governmental request;
detect, prevent or otherwise address fraud, or security or technical issues; or protect our rights and safety
and the rights and safety of our users or others.
This website may contain links to other websites. We are not responsible for the privacy practices or the
content of such web sites.
Cookies may be set by parties other than us. These "third-party cookies" may, for example, originate from
websites such as YouTube, Twitter, Facebook, Google Plus or other social media services for which we have
implemented "plug-ins." Since the cookie policies of these sites change over time, you should determine their